Request for Bids: Paving & Resurfacing FY 2025 - 26
the Town of Oak Island is seeking sealed bids for paving and resurfacing of existing streets for the Town of Oak Island, NC. The work will entail street resurfacing, full depth patching, crack sealing and associated work. Copies of the Bid Advertisement, Bid Instruction, proposed Agreement to be executed with the successful bidder, the project Bid Schedule and miscellaneous attachments are enclosed.
Click the link below to download the complete Bid Information packet(PDF, 280KB).
CLICK HERE TO LEARN MORE(PDF, 280KB)
The Town will evaluate the bids based on the sum of the “Total Bid” for the Project. The Town reserves the right to reject any and all bids.
There will be a NON-MANDATORY PRE-BID MEETING on May 21, 2026, at 10:00 AM at 4601 E Oak Island Drive, Oak Island, NC 28465 and online.
Bids will be opened on May 29, 2026, at 10:00 AM in the second-floor conference room of the Oak Island Town Hall, 4601 East Oak Island Drive, Oak Island, North Carolina. If you have any questions or require further information, contact Oak Island Public Works at 910-201-8063.
Instructions To Bidders
READ VERY CAREFULLY
- Each Bidder must submit their proposal on the bid proposal form provided. The proposal shall be signed by an official of the bidding firm authorized to bind such firm by the proposal. The bidder shall sign his proposal correctly and proposals will be rejected if they show any omissions, additions not called for, exceptions, conditional bids or irregularities of any kind. Attached to the proposal, and made part thereof, shall be any and all appendices as required by the specifications. References of equipment sold, work performed, or articles desired by specification may be required.
- The proposal must be submitted in a sealed envelope, so marked as to indicate its contents without being opened. The envelope shall be placed in another envelope addressed to Scott Thornall, Public Works Director, 4601 E. Oak Island Drive, Oak Island, North Carolina 28465. If forwarded otherwise than by mail, it must be delivered to the Town Manager’s office, or to the Town Clerk, or to the Public Works Director.
- The proposal must be accompanied by a deposit equal to not less than five percent (5%) of the bid. This deposit shall consist of cash or a cashier’s check issued by, or a certified check drawn on, a bank insured by the Federal Deposit Insurance Corporation; or a U.S. Money Order payable to the Town of Oak Island; or a 5% bid bond issued by any insurance company authorized to do business in North Carolina. Said deposit shall be retained by the Town of Oak Island in the event of failure of the successful bidder to execute the contract within ten days after a notice of award or to give satisfactory surety as required.
- Proposals will be opened promptly and read at the hour and on the date set in the advertisement and the bid invitation cover letter. The bid opening shall be conducted in the Town Hall, Oak Island, North Carolina, at that appointed time. Bidders or their authorized agents are invited to be present, but do not have to be to be considered.
- The name of a certain, brand, make, or model when used, is intended to denote the quality standard of the article desired, and is not intended to restrict bidders to specific brand, make, or model named; it is to set forth and convey to prospective bidders the general style, type, character, and quality of the article desired. Any substitution(s) offered as being “equal” to the item(s) as specified must be submitted in writing to the Town’s Public Works Director, 4601 E. Oak Island Drive, Oak Island, North Carolina 28465, prior to bid opening, unless there is provision within the proposal format allowing for such exceptions to be noted with the proposal. Unless approved by the Public Works Director, the item(s) as specified must be provided. The name of a certain brand, make, or model, except when used in conjunction with the words, “or approved equal”, is intended to require bidders to propose furnishing such brand, make, or model and no substitute, therefore.
- Performance and Payment bond(s) shall be required of the selected Contractor in the amount of 100 percent (100%) of the amount(s) bid. Bond(s) shall be issued to the Town and shall be in the form of cash, certified check, cashier’s check, U.S. Money Order, or surety bond.
- All work described under this bid offering shall be completed by November 20, 2026. If the contractor anticipates the need for a time extension or other relief from stipulated terms and conditions during any event due to extenuating circumstances beyond his control, a written request for such extension or relief must be sent to the Town’s Public Works Director as soon as such circumstances become known. Extensions and/or other relief will be evaluated judiciously and, if approved, shall be provided to the Contractor in writing and in a timely manner. The Town reserves the right to approve or not approve any such time extensions or other relief requested at its sole discretion.
Submission Instructions
The proposal must be submitted in a sealed envelope, so marked as to indicate its contents without being opened. The envelope shall be placed in another envelope addressed to:
Scott Thornall, Public Works Director
4601 E. Oak Island Drive
Oak Island, North Carolina 28465
If forwarded otherwise than by mail, it must be delivered to the Town Manager’s office, or to the Town Clerk, or to the Public Works Director.